Export/Import Procedures and Documentation

Export/Import Procedures and Documentation

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International business is more complex today than ever before.

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Description

International business is more complex today than ever before. Customs and export control requirements, distributors versus agents, payment mechanisms, insurance, transportation . . . Even the most seasoned professionals can find themselves in need of guidance through this never-ending sea of rules, regulations, and paperwork--for multiple countries!Featuring dozens of sample contracts, procedures, checklists, and ready-to-use forms, Export/Import Procedures and Documentation is an authoritative voice in the ever-changing, often-confusing world of international laws and regulations. The revised fifth edition contains new and expanded information on topics including:

    • Corporate oversight and compliance• Valuation• The Export Control Reform Act;
    • Licensing requirements and exceptions• International Commerce Trade Terminology;
    • The shifting definition of "Country of Origin"; and
    • Specialized exporting and importing; etc.

You no longer have to worry about all the dos, don'ts, and details of the vast world of importing/exporting. This all-in-one global-business resource has done it for you already.

 

Table of Contents

Preface

Acknowledgments

About the Author

Part I
Organizing for Export and Import Operations 

Chapter 1. Organizing for Export and Import Operations

    1. Export Compliance Department
    2. Import Department
    3. Combined Export and Import Departments
    4. Manuals of Procedures and Documentation Record-Keeping Compliance
    5. Software
    6. Federal, State, International, and Foreign Law

Part II
Exporting: Procedures and Documentation

Chapter 2. Exporting: Preliminary Considerations

A. Products
B. Volume
C. Country Market and Product Competitiveness Research
D. Identification of Customers: End Users, Distributors, and Sales Agents
E. Compliance With Foreign Law
    1. Industry Standards
    2. Foreign Customs Laws
    3. Government Contracting
    4. Exchange Controls and Import Licenses
    5. Value-Added Taxes
    6. Specialized Laws
F.  Export Controls and Licenses
G. Patent, Trademark, and Copyright Registrations and Infringements
H. Confidentiality and Non-Disclosure Agreements
I.  Antiboycott Compliance
J.  Employee Sales Visits to Foreign Countries—Immigration and Customs Compliance
    1. Carnets
K. Utilization of Freight Forwarders and Foreign Customs Brokers
L.  Export Packing and Labeling (Hazardous Materials)
M. Terms of Sale
N. Consignments
O. Leases
P.  Marine and Air Casualty Insurance
Q. Methods of Transportation; Booking Transportation
R. Country of Origin Marking
S. Foreign Warehousing and Free Trade Zones
T.  Export Financing and Payment Insurance
U. Tax Incentives
V.  Export Trading Companies,
W. Export Trade Certificates of Review, and Export Management Companies
X.  Translation
Y.  Foreign Branch Operations, Subsidiaries, Joint Ventures, and Licensing
Z. Electronic Commerce

Chapter 3. Exporting: Sales Documentation

A. Isolated Sales Transactions
    1. Importance of Written Agreements
    2. Email Orders
    3. The Formation of Sales Agreements
    4. Common Forms for the Formation of Sales Agreements
        a. Price Lists
        b. Requests for Quotations Quotations and Costing Sheets
        c. Purchase Orders
        d. Purchase Order Acknowledgments, Acceptances, and Sales Confirmations
        e. Pro Forma Invoices
         f. Commercial Invoices
        g. Conflicting Provisions in Seller and Buyer Sales Documentation
        h. Side Agreements
B. Ongoing Sales Transactions
    1. Correlation with Documentation for Isolated Sales Transactions
    2. Important Provisions in International Sales Agreements
        a. Selling and Purchasing Entities
        b. Quantity
        c. Pricing
        d. Currency Fluctuations
        e. Payment Methods
         f. Export Financing
        g. Security Interest
        h. Passage of Title, Delivery, and Risk of Loss
         i. Warranties and Product Defects
         j. Preshipment Inspections
        k. Export Licenses
         l. Import Licenses and Foreign Government Filings
       m. Governing Law
        n. Dispute Resolution
        o. Termination
        n. Export Distributor and Sales
        o. Agent Agreements
C. Export Distributor And sales Agent Agreements
    1. Distinction Between Distributor and Sales Agent
    2. Export Distributor Agreements
        a. Territory and Exclusivity
        b. Pricing
        c. Minimum Purchase Quantities
        d. Handling Competing Products
        e. Effective Date and Government Review
         f. Appointment of Subdistributors
        g. Use of Trade Names, Trademarks, and Copyrights
        h. Warranties and Product Liability
    3. Export Sales Agent Agreements
        a. Commissions
        b. Pricing
        c. Shipment
        d. Warranties
        e. Relationship of the Parties
    4. Foreign Corrupt Practices Act Compliance
    5. U.S. Export Control Laws

Chapter 4. Exporting: Other Export Documentation

A. Freight Forwarders
B. Shipper's Letters of Instructions
C. Commercial Invoices
D. Bills of Lading
E. VOCCs and NVOCCs
F.  Packing Lists
G. Inspection Certificates
H. Marine and Air Casualty Insurance Policies and Certificates
I.  Dock and Warehouse Receipts
J.  Consular Invoices
K. Certificates of Origin
L.  Certificates of Free Sale
M. Delivery Instructions and Delivery Orders
N. Special Customs Invoices
O. Shipper's Declarations for Dangerous Goods
P.  Precursor and Essential Chemical Exports
Q. Animal, Plant, and Food Export Certificates
R. Drafts for Payment
S. Letters of Credit
T.  Electronic Export Information
U. Freight Forwarder's Invoices
V.  Air Cargo Security and C-TPAT
    1. Air Cargo Security
    2. Customs and Trade Partnership Against Terrorism (C-TPAT)

Chapter 5. Export Controls and Licenses

A. Introduction
B. Scope of the EAR
C. Commerce Control List
D. Export Destinations
E. Customers, End Users, and End Uses
F. Ten General Prohibitions
G. License Exemptions and Exceptions
H. License Applications and Procedures
    1. Documentation From Buyer
    2. License Application Form
    3. Procedures
I.  Re-Exports
J.  Export Documentation and Record-Keeping
K. Special Comprehensive Licenses
L.  Technology, Software, and Technical Assistance Exports
M. Validated End-User Program
N. Antiboycott Regulations
O. Violations and Penalties
P.  Embargoes and Trade Sanctions Programs
Q. U.S. Munitions and Arms Exports
R. Enforcement

Part III
Importing: Procedures and Documentation

Chapter 6. Importing: Preliminary Considerations

A. Products
B. Volume
C. Country Sourcing
D. Identification of Suppliers
E. Compliance With Foreign Law
    1. Foreign Export Controls
    2. Exchange Control Licenses
    3. Export Quotas
F. U.S. Customs Considerations
    1. Utilization of Customs Brokers
    2. Importation Bonds
    3. Importer's Liability and Reasonable Care
    4. Application for Importer's Number
    5. Ports of Entry
    6. Import Quotas
    7. Antidumping, Countervailing, and Other Special Duties
    8. Classification
    9. Valuation
    10. Duty-Free and Reduced Duty Programs
    11. Column 2 Imports
    12. Deferred Duty Programs (Bonded Warehousing and Foreign Trade Zones)
    13. Record-Keeping Requirements
    14. Customs Rulings
G. Import Packing and Labeling
H. U.S. Commercial Considerations
    1. Prevailing Market
    2. Price Buy American Policies
    3. U.S. Industry Standards
I. Terms of Purchase
J. Consignments
K. Leases
L. Marine and Air Casualty Insurance
M. Method of Transportation; Booking Transportation
N. Import Financing
O. Patent, Trademark, and Copyright Registrations and Infringements
P. Confidentiality and Non-Disclosure Agreements
Q. Payment
R. Translation
S. Foreign Branch Operations, Subsidiaries, Joint Ventures, and Licensing
T. Electronic Commerce  

Chapter 7. Importing: Purchase Documentation

A. Isolated Purchase Transactions
    1. Importance of Written Agreements
    2. Email or Internet Orders
    3. The Formation of Purchase Agreements
    4. Common Forms for the Formation of Purchase Agreements
        a. Price Lists
        b. Requests for Quotations and Offers to Purchase
        c. Quotations
        d. Purchase Orders
        e. Purchase Order Acknowledgments, Acceptances, and Sales Confirmations
         f. Commercial Invoices
        g. Conflicting Provisions in Seller and Buyer Sales Documentation
        h. Side Agreements
        B. Ongoing Purchase Transactions
    1. Correlation With Documentation for Isolated Purchase Transactions
    2. Important Provisions in International Purchase Agreements
        a. Purchasing and Selling Entities
        b. Quantity
        c. Pricing
        d. Currency Fluctuations
        e. Payment Methods
         f. Import Financing
        g. Security Interest
        h. Passage of Title, Delivery, and Risk of Loss
         i. Warranties and Product Defects
         j. Preshipment Inspections
        k. Export Licenses
         l. Governing Law
       m. Dispute Resolution
        n. Termination
C. Import Distributor and Sales Agent Agreements
    1. Distinction Between Distributor and Sales Agent
    2. Import Distributor Agreements
        a. Territory and Exclusivity
        b. Pricing
        c. Minimum Purchase Quantities
        d. Handling Competing Products
        e. Appointment of Subdistributors

About the Author

Donna L. Bade is the managing partner of the Chicago office of the international trade law firm of Sandler, Travis & Rosenberg, P.A. She began as a licensed customs broker and freight forwarder before attending law school. She has taught Import and Export Trade Law at The John Marshall Law School as well as given numerous seminars and webinars throughout the United States. She is past President of the Chicago Brokers & Freight Forwarders Association and of the Customs Committee of the Chicago Bar Association.

 

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